What determines how long a file of personal data may be kept?

The purpose for which the data was collected

The storage capacity available on the server

The lifespan of the software hosting it

How often the file is consulted

Which conditions govern video surveillance installed in a workplace? Several answers are expected.

Clear information for the people being filmed

Framing that avoids permanent surveillance of a workstation

A defined retention period for the footage

Access to the footage open to all staff

A discreet installation to remain effective

You outsource your email campaigns to a provider that hosts your contact file. What does that choice entail?

A written contract framing what the provider may do

A complete transfer of responsibility to the provider

A prior declaration to the supervisory authority

Individual notice to every contact in the file

A customer contact file has been sent by mistake to an external recipient. Which reflex comes first?

Report the incident to your organisation's data protection lead

Recall the message before it is read

Wait for the recipient's reaction

Fix the mailing list to avoid a repeat

Which information appears in the notice given to people at the time of collection? Several answers are expected.

The cost of the processing for the organisation

A customer asks for their data to be erased while their invoice must still be kept. Which answer is correct?

Erasure gives way to a legal obligation to retain

Erasure applies immediately to all the data held

Erasure requires the accountant's prior agreement

Erasure extinguishes any debt still owed

What makes a piece of information personal data?

It allows a person to be identified, directly or indirectly

It appears in a file declared to the authority

It was collected through an online form

It concerns private life outside work

Compliance & personal data

Personal data at the office: test your reflexes

Ten questions on personal data as you actually meet it: an email to forty contacts, a photo published on the website, a camera installed in a room, a file requested by a colleague, a message sent to the wrong recipient.

You send the same information to forty external contacts. Which address field protects their email addresses?

The blind carbon copy field, also called Bcc
The carbon copy field, also called Cc
The main recipient field, also called To
The message's automatic reply field

Answered: 0 of 10

In brief

Protecting personal data at the office comes down to three questions asked before acting: what is this file for, how long do we keep it, who can access it. They are enough to frame a group email, a team photo or a customer file passed to a colleague. This free ten-question quiz tests those reflexes on ordinary office actions.

Keep going on Skillrung

The pages that follow on from this one, in the recommended order.

GDPR: the essentials for every employee and public-sector worker
Compliance & personal data courses
Backing up your work data: what, where and how often
What data can you share with an AI: the four confidentiality levels
The course catalogue
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Practical guides
Free quizzes
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The quiz

In brief

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